To share a file for public download
  • Locate the file you want to share
  • Click on the ellipsis menu to the right of the item
  • Click "Share"
  • A Create External Share modal will appear to select options and create the share link
    • Share Name:
      • The default name will show as - Share for file: (file name inserted here) 
      • If you wish to change the name simply enter the desired name of your share link in the text box
        • The Share name cannot be more than 100 characters 
    • Share Link Options:
      • One-Time
        • After the share link has been accessed and an action has taken place the link will become invalid unless the expiration date is reached first
      • Multiple
        • The share link may be accessed multiple times and activity can happen multiple times until the expiration date is reached
    • Expiration Date (Required):
      • This feature allows you to set the number of days the share link will be available for the recipient(s) to access.  After the date selected the share link will no longer be valid.
    • Pin Code (Required):
      • This feature allows you to place a Pin Code on the share link that the recipient(s) will need to know in order to gain access
 
  • Once the information and additional options have been completed click the "Create" button and an active share link will be created.
  • After creating the share link you can send it to the desired recipient(s) by either:
    • Clicking on the envelope icon to add it directly to an email body in your preferred email client
    • Copying the URL from the text box.  You can then paste the link into your preferred medium 
  • Once the share link creation has been completed click "Close"
  • A share link indicator icon will appear to the right of the file.  Clicking on this icon will bring up the share modal.
  • The share will also be listed on the External Shares tab on the Share Management page